From Defect to Closeout: A Streamlined Safety Workflow in AIO-ASMS
Every defect is a signal. The longer it sits, the more risk it creates. AIO-ASMS connects defect tracking, work requests, JSA, AI review, permits, and closeout into one continuous flow so teams move fast without losing control.
Defect -> Work Request -> JSA -> AI Review -> Permit -> Closing
Step 1: Log the defect in O&M Records
Capture the equipment, location, symptoms, and evidence in the Defect Tracking register. This creates the source record that drives the rest of the workflow.
Step 2: Convert to a work request
The defect becomes a centralized work request with priority, owner, and approvals. All actions are traceable from origin to completion.
Step 3: Build the Job Safety Analysis (JSA)
Break the task into steps, identify hazards, and apply the hierarchy of controls. PPE requirements and approvals are captured before work starts.
Step 4: AI review for gaps and improvements
AIO-ASMS suggests missing hazards, controls, and permit types based on similar tasks. Teams can accept, edit, or add safeguards with full accountability.
Step 5: Issue the right permit
Permits are generated only after JSA verification. Hot work, confined space, live work, PTW, and LOTO permits are issued with expiration tracking and audit trails.
Step 6: Execute and close out the work
Completion checks, isolation removal, and evidence are recorded. The work request is closed with a complete history for audits and reporting.
Why the connected flow matters
A single flow reduces handoffs, eliminates paper gaps, and gives managers real-time visibility. It also shortens approval cycles and creates compliance-ready documentation automatically.
Put the workflow in motion
Start with a defect template, define approval roles, and enable notifications so every handoff is tracked. The result is faster maintenance with stronger safety governance.
**About Sophtri**: AIO-ASMS is a cloud platform that unifies incident management, work requests, JSA, permits, and compliance reporting into one system.